COUNTIFS function - Saurabh Gopal Agrawal 2013038

Saurabh Gopal Agrawal

2013038

Group - 6

COUNTIFS function

This article describes the formula syntax and usage of the COUNTIFS function in Microsoft Office Excel.

Description

Applies criteria to cells across multiple ranges and counts the number of times all criteria are met.

Syntax

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)

The COUNTIFS function syntax has the following arguments:

·         criteria_range1    Required. The first range in which to evaluate the associated criteria.

·         criteria1    Required. The criteria in the form of a number, expression, cell reference, or text that define which cells will be counted. For example, criteria can be expressed as 32, ">32", B4, "apples", or "32".

·         criteria_range2, criteria2, ...    Optional. Additional ranges and their associated criteria. Up to 127 range/criteria pairs are allowed.

 IMPORTANT   Each additional range must have the same number of rows and columns as thecriteria_range1 argument. The ranges do not have to be adjacent to each other.

Remarks

·         Each range's criteria is applied one cell at a time. If all of the first cells meet their associated criteria, the count increases by 1. If all of the second cells meet their associated criteria, the count increases by 1 again, and so on until all of the cells are evaluated.

·         If the criteria argument is a reference to an empty cell, the COUNTIFS function treats the empty cell as a 0 value.

·         You can use the wildcard characters— the question mark (?) and asterisk (*) — in criteria. A question mark matches any single character, and an asterisk matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) before the character.

Example 1

The example may be easier to understand if you copy it to a blank worksheet.

A B C D Sales Person Exceeded Widgets Quota Exceeded Gadgets Quota Exceeded Doodads Quota Davidoski Yes No No Burke Yes Yes No Sundaram Yes Yes Yes Levitan No Yes Yes Formula Description Result =COUNTIFS(B2:D2,"=Yes") Counts how many times Davidoski exceeded a sales quota for Widgets, Gadgets, and Doodads. 1 =COUNTIFS(B2:B5,"=Yes",C2:C5,"=Yes") Counts how many sales people exceeded both their Widgets and Gadgets Quota. 2 =COUNTIFS(B5:D5,"=Yes",B3:D3,"=Yes") Counts how many times Levitan and Burke exceeded the same quota for Widgets, Gadgets, and Doodads. 1

Example 2

The example may be easier to understand if you copy it to a blank worksheet.

A B C Data Data 1 5/1/2008 2 5/2/2008 3 5/3/2008 4 5/4/2008 5 5/5/2008 6 5/6/2008 Formula Description Result =COUNTIFS(A2:A7,"<6",A2:A7,">1") Counts how many numbers between 1 and 6 (not including 1 and 6) are contained in cells A2 through A7. 4 =COUNTIFS(A2:A7, "<5",B2:B7,"<5/3/2008") Counts how many rows have numbers that are less than 5 in cells A2 through A7, and also have dates that are are earlier than 5/3/2008 in cells B2 through B7. 2 =COUNTIFS(A2:A7, "<" & A6,B2:B7,"<" & B4) Same description as the previous example, but using cell references instead of constants in the criteria. 2